Weekly Status Reporting – What Does The Team Get Out Of It?
Members of a team can submit a communication to their direct manager, known as a weekly status report.
weekly status reports must be clear, concise, on time and demonstrate to management your ability to conduct successfully performance requirements in your area of responsibility. The objective of the weekly report is to provide communication in an informative, honest and straightforward format. Another major reason for having weekly status reports is to allow senior management teams to assess the value of the organization in achieving its goals, as well as supporting performance review and appraisal of the effectiveness, efficiency and overall productivity of employees across the business.
Here is a basic outline that can be applied towards effective weekly reports:
For Marketing and Sales
1. Market/Sales Update.
2. On-going Projects and Milestones.
3. Dialog and discussions with existing and potential customers.
4. Market Trends and Diversification.
5. Sales figures relative to the business plan.
6. Customer complaints and feedback.
7. Summary
For Manufacturing
1. Weekly Accomplishments.
2. Projected Goals and Timelines.
3. Potential Risks in Meeting Objectives.
4. Staffing Requirements
5. Quality System Compliance
6. Training
7. Summary
Businesses can see in an instant overall progress, by reviewing the weekly summaries of what has already been achieved, and the next week’s lists detailing what is still required and forecast for the future. The content of any weekly report will also need to follow these simple rules:
1. Get to the point immediately
2. If recommendations are included, summarize the logical steps towards resolution.
3. Do not include any biased statements or personality conflicts
The weekly status reports are essential to insure there is a commonality of purpose within the business and an understanding by all that need to know that there is always an opportunity for improvement, imperative to project managment. The permanent goal of all businesses is to stay in competition, maintain profitability and growth, and ensuring that this continues in the future.
Project status reporting will not only serve to show to managers how your department has performed, but are also stored in the project managment system on an individual basis, meaning managers can see how well you have performed at a glance.
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