Outlook 2010 Email How To – Managing Several Webmail Accounts
Outlook 2010 can handle all your electronic mail accounts. This gives you a single interface to manage all your email. It takes two things to make this happen. The first is knowing how to configure Outlook for Gmail or the specific services you use. Regrettably, I don’t have an adequate amount of room here to address how that works. The link at the end of this piece will take you to a site that does have all the information on setting up a Outlook 2010 Webmail linkage.
The second aspect is knowing how to work with the assorted accounts after you have them configured. This post covers those basics.
When you Receive Messages
You will be able to receive mail from various different types of accounts. Outlook 2010 automatically checks every email account for you, depending on the settings in your Send/Receive groups. Messages end up in assorted spots based on the kind of email protocol they use. Normally, messages from Gmail and Hotmail accounts get placed in their own mail folders, while messages from other types of accounts end up in the Inbox.
So how do you recognize which messages go with which accounts? The messages that end up in their own set of folders are easy. Other types take a tiny bit more effort. For other types of accounts, if you can’t tell just by looking, you can look at the To: field of the message. The email address the sender addressed it to appears on that line.
When You Send Messages
When sending mail, you control which account Outlook 2010 utilizes. Outlook always has a default account for sending messages, however you are able to direct Outlook to use a different account by following these steps:
- If you are replying to a message, Outlook replies using the account the message was sent to. But you still have the option to tell Outlook to reply using a different account.
- When you forward a message, Outlook handles it the same way as a reply.
- When you create a new message, Outlook uses the default account unless you tell it different.
So how exactly do you tell Outlook 2010 to use a different account? You do it when you are working in the message window. Look for the “From” button next to the “Send” button (this only appears if you have more than one account set up). Click “From” and select the account you want to use.
Set Outlook’s Default Account
If you want to change Outlook’s default account, here’s what you have to do:
1. In the Ribbon, click the “File” tab.
2. In the menu that appears, click “Info” to display the “Account Information” screen.
3. Click the “Account Settings” button and select “Account Settings…” in the menu that appears. This opens the Account Settings dialog box to the E-mail tabbed page.
4. In the box that lists your accounts, select the default account you want.
5. If the account isn’t already the default account, the Set as Default option (located above the box containing the email accounts) should now be clickable. Click “Set as Default” to change the default account.
6. Click “Close” to return to the Outlook window.
You now possess the fundamental information you need to work with multiple accounts. All you need is solid instructions for connecting accounts to Outlook 2010. You’ll find them at: Outlook Webmail
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