Are Excessive Printing Costs Driving Your Expenses Up?
Are printer and printer ink costs crippling your small business? This list of cost-saving know-how may be able to help out with that problem.
1. Make sure everyone in the company knows how to use all the different printing settings and features. Reducing font sizes, changing margins, making double sided copies and printing selections are all measures than can be taken and employed by your office to cut costs. When color isn’t necessary for the document’s meaning, encourage and demonstrate use of the ‘print color in black and white’ feature found in the print settings. Black ink is much cheaper than color ink.
2. Things like the print preview feature should be used by everyone in the office to look at their documents before they print them to check for glaring errors that can easily be fixed before wasting paper.
3. A laserjet printer may help cut down costs instead of using an inkjet. An inkjet is more expensive because it prints at between 4 and 12 cents a page, but a laserjet costs as little as 1 to 3 cents a page. If your company does a lot of printing or copy each day, the savings will add up quickly, even given the higher purchasing cost for a laserjet.
4. Your officemates should be made aware of the option on webpages to view a printer-friendly version of the document when seeking to print a web page. Less ink is used when printing these versions because they have fewer ink-stealing graphics.
5. If your office is using an inkjet printer, you can take advantage of ink refill kits or get cheap ink cartridges on the web from retailers like 4inkjets.
6. Remind your office to send electronic copies of documents as often as possible instead of printing them. Instead of printing a hard copy, use a flash drive to store that rough draft until it’s finalized.
Using these tips in your office will probably see slow results at first, but if everyone works together, the cost savings and overall green effect will have a very positive impact.
I like 4inkjets.com. They always have good deals on cheap ink cartridges.
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